Administrator (Building / FM)

Candour Talent are proud to be representing a well-established business within the facilities management sector. We are currently seeking a proactive and highly organised Administrator to support their busy Facilities Management division.

In this role, you'll play a vital part in ensuring the smooth coordination and delivery of reactive and planned works, managing multiple schedules, materials, tools, access, and communication streams. If you're a detail-driven team player with strong administrative and scheduling skills, this could be the perfect next step in your career.

Key Responsibilities

• Schedule Works Orders: Use Epix to plan and align all associated tasks (materials, tool hire, access, scope of works) ensuring full readiness for site technicians.

• Support Sales Forecasting: Assist the sales team with a rolling 3-month sales forecast, sales pipeline planning, and preparation of timely and accurate quotations.

• Admin Task Delivery: Maintain compliance with SLAs by ensuring all documentation is well-organised, clear, and up to date.

• Monitor KPIs: Track key performance indicators daily to support team performance, identify improvement areas, and ensure service excellence.

• Supplier Coordination: Liaise with suppliers to obtain specifications, quotations, and documentation for works, providing updates and timelines to stakeholders.

• Progress Communication: Regularly update internal and external stakeholders on job status, timelines, and any delays to maintain strong relationships.

• Customer Sign-Off & Invoicing: Coordinate PODs, create and upload invoices via customer-specific platforms (e.g., Varisae, Isupplier), and process all data accurately through Sage 200 and internal systems.

• Customer Liaison: Deliver clear, effective communication with customers to maintain trust and satisfaction.

Functional Knowledge & Skills

• Experience with Purchasing, Scheduling and Sage 200

• Strong communication, organisational, and decision-making abilities

• Effective at multitasking and problem-solving

• Confident using Microsoft Office suite

• GCSEs in Maths and English (Grade A-C preferred)

Essential Behaviours & Attitude

• Customer-oriented with a can-do mindset

• Positive, proactive, and highly organised

• Strong personal values and team player

• Adaptable with a continuous improvement mindset

Additional Information

• Reports to: Contracts Manager

• Deputises for: Contracts Manager (as required)

• May be required to participate in on-call rota

How to Apply:

Email:
Call: 07538 449154

Who Are We at Candour Talent?

At our award-winning recruitment agency, we pride ourselves on building strong connections with both our clients and candidates. We operate as both a recruitment specialist for permanent recruitment and a recruitment business for the supply of temporary workers, ensuring that we can effectively meet the diverse needs of our clients and candidates.

Rest assured that when you apply for a role through Candour Talent Recruitment, your details will be handled with the utmost confidentiality and in accordance with our Candidate Privacy Information Statement, outlining how your information will be used.

While we strive to respond to all applicants promptly, please note that only candidates with the relevant skills and experience will be contacted. If you do not hear back from us within 7 days of your application, we regret to inform you that you have been unsuccessful on this occasion.

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